DATA PROTECTION

 

  1. Name and con­ta­ct details of the pro­ces­sing con­trol­ler and the com­pa­ny Data pro­tec­tion officer

 

This data pro­tec­tion infor­ma­ti­on app­lies to data pro­ces­sing by:

 

Con­trol­ler: STELTER Anwaltssozietät,
Buda­pes­ter Stra­ße 31, 10787 Ber­lin, Germany
Email: mail@stelter-berlin.de

Pho­ne: +49 (0)30 – 306 92 4–0
Fax: +49 (0)30 – 302 73 74

 

Data con­trol­ler for all nota­ri­al ser­vices is the respec­ti­ve part­ner of STELTER Law Firm ren­de­ring the nota­ri­al services.

 

The STELTER Law Firm com­pa­ny data pro­tec­tion offi­cer can be reached at the abo­ve indi­ca­ted address or at datenschutzbeauftragter@stelter-berlin.de.

 

  1. Pro­ces­sing, e.g. collec­tion and sto­rage of per­so­nal data, as well as type and pur­po­se of their use

 

2.1 When you visit our website

When you open our web­site www.stelter-berlin.de, infor­ma­ti­on is auto­ma­ti­cal­ly sent to our website’s ser­ver by the brow­ser used on your ter­mi­nal. This infor­ma­ti­on is stored tem­pora­ri­ly, in a log file. The fol­lowing infor­ma­ti­on is recor­ded auto­ma­ti­cal­ly and retai­ned until auto­ma­ti­cal­ly erased.

  • IP address of the reques­ting computer,
  • Date and time of access,
  • Name and URL of the retrie­ved file,
    • Web­site from which our web­site was acces­sed (refer­rer URL),
    • Brow­ser used and, if app­li­ca­ble, your computer’s ope­ra­ting sys­tem and

the name of your access provider.

We pro­cess the­se data for the fol­lowing purposes:
• To ensu­re that a smooth con­nec­tion to the web­site is established,
• To ensu­re that our web­site is user-friendly,
• For ana­ly­sing sys­tem secu­ri­ty and stability
• For other admi­nis­tra­ti­ve purposes.

 

The legal basis for data pro­ces­sing is point (f) of the first sen­tence of Arti­cle 6(1) GDPR. Our legi­ti­ma­te inte­rest ari­ses from the data collec­tion pur­po­ses lis­ted abo­ve. We will never use the collec­ted data for the pur­po­se of attri­bu­ting data to you personally.

 

2.2 For inqui­ries and mandates

 

If you con­ta­ct or man­da­te us, we collect the fol­lowing information:

•       Tit­le, first name, and last name

•       A valid email address

•       A pos­tal address

•       Pho­ne num­ber (land­li­ne and mobile)

•       Date and place of birth

•       Natio­na­li­ty

•       Mar­i­tal status

•       ID data

•       Tax ID

•       Account data

•       And other infor­ma­ti­on that is necessa­ry for the asser­ti­on and defence of your rights in the frame­work of the mandate.

 

This data is collected:

•       To enab­le you to be iden­ti­fied as our client

•       To be able to appro­pria­te­ly advi­se and repre­sent you as counsel

•       To tran­sact and hand­le nota­ri­al processes

•       For cor­re­spon­dence with you

•       For invoicing

•       For pro­ces­sing any lia­bi­li­ty claims as well as the asser­ti­on of any claims against you

 

The data is pro­ces­sed based on your request, and so pro­ces­sing is necessa­ry for the sta­ted pur­po­ses in accordance with point b) of the second sen­tence of Arti­cle 6(1) GDPR: Rea­son­ab­le pro­ces­sing of the man­da­te and for the mutu­al ful­film­ent of obli­ga­ti­ons ari­sing from the man­da­te contract.

 

The per­so­nal data we collect for the man­da­ting pro­cess will be stored until the expi­ry of the sta­tu­to­ry reten­ti­on peri­od – for lawy­ers, gene­ral­ly six years after the end of the calen­dar year in which the man­da­te was ter­mi­na­ted; and for nota­ries, seven years after the end of the calen­dar year in which the man­da­te was ter­mi­na­ted – and then era­sed, unless point c) of the first sen­tence of Arti­cle 6(1) GDPR requi­res us to uphold a lon­ger sto­rage peri­od due to tax and com­mer­cial law reten­ti­on and docu­men­ta­ti­on obli­ga­ti­ons (ari­sing from the Ger­man Com­mer­cial Code, the Ger­man Cri­mi­nal Code, or the Ger­man Reve­nue Code), or you have con­sen­ted to sto­rage going bey­ond this in accordance with point a) of the first sen­tence of Arti­cle 6(1) GDPR.

 

Nota­ries func­tion as public bodies of sta­te, and are sub­ject to various legal obli­ga­ti­ons (such as tho­se ari­sing from Federal Nota­ry Regu­la­ti­on and the offi­cial regu­la­ti­ons for nota­ries) as well as spe­ci­fi­ca­ti­ons and super­vi­so­ry law (such as the district court or Supre­me Court, the Federal Cham­ber of Ger­man Civil Law Nota­ries, and the Ber­lin Nota­ry Cham­ber). Data are the­re­fo­re collec­ted in accordance with points c) and e) of the first sen­tence of Arti­cle (6) (1) GDPR.

 

Nota­ries pro­cess your data in order to ful­fil their respon­si­bi­li­ties as a public body, and in the con­text of pre­ven­ting fraud and money laun­de­ring. In the cour­se of our nota­ri­al acti­vi­ty, it is essen­ti­al for us to check iden­ti­ty and age.

 

To the extent that you have issued us with con­sent for the pro­ces­sing of per­so­nal data for cer­tain pur­po­ses, such pro­ces­sing is con­si­de­red legal based on your con­sent. Once issued, con­sent can be with­drawn at any time. This also app­lies in par­ti­cu­lar for the revo­ca­ti­on of decla­ra­ti­ons of con­sent that were issued to us befo­re the EU Gene­ral Data Pro­tec­tion Regu­la­ti­on came into effect, i.e. befo­re May 5, 2018. Plea­se note that revo­ca­ti­on is not affec­ted by this.

 

  1. Dis­clo­sure of data

 

We do not trans­fer your per­so­nal data to third par­ties for any pur­po­ses other than tho­se lis­ted below.

 

We only for­ward your per­so­nal data to third par­ties if:

 

•   You have given your con­sent the­re­to, pur­suant to point (a) of the first sen­tence of Arti­cle 6(1) GDPR,

•   Dis­clo­sure is requi­red pur­suant to point (f) of the first sen­tence of Arti­cle 6(1) GDPR for the estab­lish­ment, exer­cise or defence of legal claims, and if no grounds exist to assu­me that you have an over­ri­ding com­pel­ling inte­rest in the non-dis­clo­sure of your data.

•   It is law­ful, and requi­red pur­suant to point (b) of the first sen­tence of Arti­cle 6(1) GDPR for per­for­mance of a con­tract con­clu­ded with you, and

•   in the event that a legal obli­ga­ti­on exists pur­suant to point © of the first sen­tence of Arti­cle 6(1) GDPR

 

If a com­mis­sio­ned data pro­ces­sor (such as a trans­la­ti­on com­pa­ny) is requi­red, it will be ensu­red by means of sepa­ra­te con­tracts (refer­red to as com­mis­sio­ned data pro­ces­sing con­tracts) that your data are sub­ject to the same level of pro­tec­tion with the data pro­ces­sor as they are with us.

 

Attor­ney-cli­ent pri­vi­le­ge and the nota­ri­al duty of con­fi­den­tia­li­ty shall remain unaf­fec­ted. Inso­far as data are invol­ved which are sub­ject to attor­ney-cli­ent pri­vi­le­ge or the nota­ri­al duty of con­fi­den­tia­li­ty, they will only be pas­sed on to third par­ties in con­sul­ta­ti­on with you.

 

  1. Rights of data subjects

 

You have the right:

 

•   To demand access to your per­so­nal data which we have pro­ces­sed, pur­suant to Arti­cle 15 GDPR. In par­ti­cu­lar, you can demand infor­ma­ti­on rela­ting to the pur­po­ses of pro­ces­sing, the per­so­nal data cate­go­ry, the reci­pi­ent cate­go­ries to which your data are or have been dis­c­lo­sed, the plan­ned reten­ti­on peri­od, the exis­tence of the right to rec­ti­fi­ca­ti­on, era­su­re, restric­tion of pro­ces­sing or right to object, the exis­tence of the right to lodge a com­p­laint, the source of the data inso­far as we have not collec­ted the­se data, and con­cer­ning the exis­tence of auto­ma­ted decisi­on-making inclu­ding pro­filing and, if requi­red, mea­ning­ful infor­ma­ti­on regar­ding the details thereof;

•   to demand the rec­ti­fi­ca­ti­on whe­re inac­cu­ra­te, or the com­ple­ti­on of your per­so­nal data which we have retai­ned, without undue delay pur­suant to Arti­cle 16 GDPR;

•   pur­suant to Arti­cle 17 GDPR to demand era­su­re of your per­so­nal data which we have retai­ned, inso­far as the pro­ces­sing is not requi­red to exer­cise the right to free­dom of expres­si­on and infor­ma­ti­on, for per­for­mance of a legal obli­ga­ti­on, on grounds of legi­ti­ma­te public inte­rest, or for the estab­lish­ment, exer­cise or defence of legal claims;

•   to restrict pro­ces­sing of your per­so­nal data pur­suant to Arti­cle 18 GDPR, inso­far as you con­test the accu­ra­cy of the data, the pro­ces­sing is unlaw­ful but you oppo­se the era­su­re the­re­of, and we no lon­ger need the data but you requi­re them for the estab­lish­ment, exer­cise or defence of legal claims, or you have objec­ted to pro­ces­sing pur­suant to Arti­cle 21 GDPR;

•   to recei­ve your per­so­nal data which you have pro­vi­ded to us, in a struc­tu­red, com­mon­ly used and machi­ne-read­a­ble for­mat, or to demand that tho­se data are trans­mit­ted to ano­t­her con­trol­ler pur­suant to Arti­cle 20 GDPR;

•   to with­draw your given con­sent at any time pur­suant to Arti­cle 7(3) GDPR. This means that we must stop pro­ces­sing the data to which this con­sent refers with immedia­te effect, and

•   to lodge a com­p­laint to the super­vi­so­ry aut­ho­ri­ty pur­suant to Arti­cle 77 GDPR. To do this you can usual­ly con­ta­ct the super­vi­so­ry aut­ho­ri­ty for your habi­tu­al place of resi­dence or employ­ment, or our law firm.

•

  1. Security

 

STELTER Law Firm makes every effort to take all rea­son­ab­le and necessa­ry tech­ni­cal and orga­niz­a­tio­nal mea­su­res to secu­re your per­so­nal data against loss and unaut­ho­ri­zed access, dis­tri­bu­ti­on and alteration.

 

If you com­mu­ni­ca­te with us via email, plea­se note that we can­not gua­ran­tee com­ple­te data secu­ri­ty and non-dis­clo­sure of the trans­fer­red infor­ma­ti­on. We the­re­fo­re recom­mend that you always send con­fi­den­ti­al infor­ma­ti­on by post.

 

Our web­site www.stelter-berlin.de con­tains links to other web­sites. We have no influ­ence over whe­ther the data pro­tec­tion pro­vi­si­ons of their ope­ra­tors have been met.

 

  1. Right to object

 

Inso­far as your per­so­nal data are pro­ces­sed on the basis of legi­ti­ma­te inte­rests pur­suant to point (f) of the first sen­tence of Arti­cle 6(1) GDPR, you shall have the right to object to the pro­ces­sing of your per­so­nal data pur­suant to Arti­cle 21 GDPR, inso­far as the­re are grounds ari­sing from your spe­ci­fic situa­ti­on, or if the objec­tion addres­ses direct adver­ti­sing. In the lat­ter case, you have a gene­ral right to object which we imple­ment without the need for details regar­ding your spe­ci­fic situation.

 

If you want to make use of your right to with­draw or object, sim­ply send an email to: datenschutzbeauftragter@stelter-berlin.de

 

  1. Vali­di­ty and amend­ments to this data pro­tec­tion statement

 

This data pro­tec­tion state­ment is cur­r­ent­ly valid as of May 2018.

 

It may be necessa­ry to amend this data pro­tec­tion state­ment fol­lowing any fur­ther deve­lo­p­ment of our web­site and pro­ducts offe­red through the site, or due to amend­ment of legal or sta­tu­to­ry requi­re­ments. You can open and print the cur­rent data pro­tec­tion state­ment on the web­site at any time, at http://www.stelter-berlin.de/datenschutz.